Saunders Wood & Co Privacy Policy

Our Privacy Policy and promise to you

At Saunders Wood & Co, we are committed to maintaining the security and privacy of our customers’ personal data.  We appreciate and value how important privacy is to you and therefore we protect your information as if it were our own.

This policy will explain why we need your data, how we use it and your rights over it.

As part of respecting your rights to control your personal data, this privacy policy explains the information we collect from you, either directly or indirectly, and how we will use it.  We will endeavour to ensure that any information you submit to us remains private and is only used for the purposes set out in this policy.

Who is responsible for your data?

The services provided to you by Saunders Wood & Co mean that we are responsible for your data and will be the Data Controller.

How we may collect your personal data

We obtain personal data about you, for example, when:

  • You request a proposal from us in respect of the services we provide;
  • You or your employer or our clients engages us to provide our services and during the provision of those services
  • You contact us by email, telephone, post or social media; or
  • From third parties and / or publicly available resources (for example your employer, other advisors of Companies House)

What information we collect & process, and why

To enable Saunders Wood & Co to effectively deliver our services for our clients, we are required to process your data in a number of different ways, depending on the requirements, such as:

Your name and contact details

We use your name and contact details, such as email, postal address and contact number, to get back in contact with you so that you can tell us your question, query or feedback.  We may also request your company name, if the request is on behalf of a business.

We use the same information to send you information by email or post about our services.

We will also use your name and contact details in order to perform our contract with you.  Without this information, we could not provide you with our services.

Your payment information

In order for us to take a payment from you for the services we provide, we may collect card payment information from you.

Financial information, income, taxation ad other related details, business activities, family information, investments and other financial interests

To carry out our obligations for the services we provide we will process financial information collected from the sources detailed above.

Details of any services you have received from us,

Our correspondence and communications with you,

Information from research, surveys and marketing activities.

In any event, we are committed to ensuring that the information we collect and use is appropriate for the purpose and does not constitute an invasion of your privacy.  Under our obligations to protect your right to privacy we are required to comply with Privacy and Electronic Communications laws and Regulations and therefore we process your data in accordance with them.

Depending on the activity, we will use the following reasons to process your information:

  • You have given us consent to do so;
  • We are processing your information so that we can fulfil our promise or agreement in providing services to you;
  • We need to comply with a legal obligation;
  • We have a legitimate interest to do so.

We only use your information for the purposes detailed in this policy.  If there are any changes to the way we process your data we will contact you and ensure that any new processing is done in accordance with the GDPR.

Who we share your data with

At Saunders Wood & Co, we believe in keeping you informed about what happens with your data to preserve our relationship of trust and confidence and therefore we do not sell any of your information to any third parties.

How long is your data retained?

Saunders Wood & Co  will only keep your personal data for as long as necessary to provide you with our services or comply with legislation.

How is your data kept secure?

Saunders Wood & Co rely on a series of people, processes, physical and technological controls that help us protect your data.  We store the personal data you provide us on computer systems that have access controls in place, are checked for vulnerabilities, and are protected against a malicious attack and have physical access controls in our facilities.

Your Personal Data Rights

You have a great deal of rights over your personal information and at Saunders Wood  & Co we are committed to honouring them for you when processing your data.  The next sections provide you with information on how you can request a variety of activities from us regarding your personal data, not just personal data obtained through this site, but also personal data processed across other areas of our business.

How can you rectify your data if it is not accurate?

If you wish to inform us of any changes to your personal data or preferences, then please contact us at [email protected]

If we are satisfied that the data is correct and accurate, we will inform you that this is the case and explain our decision.  If we are satisfied that data is accurate, you still retain the right to complain to the UK Information Commissioners Office (ICO) and the ability to seek to enforce this right through a judicial remedy.

How can you gain access to your personal data?

If you require access to your personal data, you have the right to request this information from Saunders Wood & Co  which will be provided free of charge.

If we are processing your personal information, you may request access to it by contacting us at [email protected]

In order to correctly process your request and authenticate your identity we may request photographic identity and a proof of address.  Some examples are passport or driving licence and a recent utility bill.

Once your request is received and identity verified, we will communicate back to you in writing, where appropriate by electronic means, or if requested, the information may be provided orally.  The response will be within a calendar month, unless an extension is required, which in this case we will still communicate back to you within a calendar month, outlining our justification for the additional time required.

This information will be provided free of charge, unless it is manifestly unfounded or excessive, and responses will be without undue delay and within a calendar month.  If we do not take action regarding your request, we will provide the reasons for not doing so.  You also have the right to complain to the UK Information Commissioners Office (ICO) and the ability to seek to enforce this right through a judicial remedy.

How can you request the erasure of your data from our systems?

If you believe your data should be erased by Saunders Wood & Co, then you have the right to request this by contacting [email protected] and providing us with full details of your request, along with the rationale behind your request.

In order to correctly process and ensure you are the data subject, we will need to verify your identity, which may include a request for photographic identity and a proof of address.  Some examples are passport or driving licence and a recent utility bill.

We only retain data for as long as necessary but will review your request accordingly and respond to you within a calendar month.

If we do not take action regarding your request to erasure, we will provide the reasons for not doing so.  You also have the right to complain to the UK Information Commissioners Office (ICO) and the ability to seek to enforce this right through a judicial remedy.

How can you make a request for Saunders Wood & Co to restrict processing of your data?

You have the right to request that we process your data on a restricted basis in certain circumstances.

You can make a request to restrict processing of your personal data, by providing full details and reasons for your request to [email protected]

In order to correctly process and ensure you are the data subject, we may need to verify your identity, which may include a request for photographic identity and a proof of address.  Some examples are passport or driving licence and a recent utility bill.

We will automatically restrict processing whilst we consider the accuracy of the data or the legitimate grounds for processing it, in line with your rights.

If we do not take action regarding your request to restrict processing, you have the right to complain to the UK Information Commissioners Office (ICO) and to a judicial remedy.

How can you move, copy or transfer personal data to another provider?

You have the right to data portability which allows you to move, copy or transfer your personal data from one IT environment to another in a safe and secure way without any interruption or usability.

You can make a request to move, copy or transfer your personal data by providing full details of your request to [email protected]

To correctly process and ensure you are the data subject, we may need to verify your identity, which needs to be a photographic identity and a proof of address.  Some examples are passport or driving licence and a recent utility bill.

The information will be provided free of charge, unless it is manifestly unfounded or excessive, and responses will be without undue delay and within a calendar month.  If we do not take action regarding your request to data portability, you also have the right to complain to the UK Information Commissioners Office (ICO) and the ability to seek to enforce this right through a judicial remedy.

How do you object to Saunders Wood & Co  processing your data?

You have the right to object to the processing of your personal data in a range of specified circumstances.

Your objection must be based on your particular situation and unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or we are processing the data for the establishment, exercise or defence of legal claims, we will stop processing your personal data.

In order to correctly process and ensure you are the data subject, we may need to verify your identity, which needs to be a photographic identity and a proof of address.  Some examples are passport or driving licence and a recent utility bill.

This information will be provided free of charge with responses being made without undue delay and within a month.

How can you raise a concern or make a complaint?

We are always interested in what our clients have to say and if you wish to provide us with any feedback regarding this policy, have a complaint or wish to exercise any of your rights listed above, please contact us at [email protected]

If you prefer to write to us, rather than send an email, please do so.

Alternatively, if you are not satisfied with our response, you can contact our supervisor authority, which is the United Kingdom Information Commissioner’s Office (ICO) who can be contacted directly on 0303 123 1113 or by visiting: https://ico.org/make-a-complaint

Changes to our Privacy Policy

We may occasionally make alterations to this page which will reflect how we process and look after your data.  This is to ensure our commitment to you in protecting your information and upholding your rights.  If important changes are made to this policy, we will draw your attention to them by making this clear on our website, through our services or by another means of communication, such as email.  This will allow you to assess the changes and make an up-to-date decision if you would like to continue using our services.